What is TCLEDDS?
TCLEDDS is a custom, web-based software application designed
for use by the Texas law enforcement community. Agencies,
academies and individual officers are linked via the Internet
into the database of the Texas Commission on Law Enforcement (TCOLE) in Austin, TX. At
the agency level, the TCLEDDS system provides the means to
electronically send and review all the TCOLE forms that
are otherwise handled through the mail.
How do agencies access TCLEDDS?
An annual TCLEDDS license provides issue of a user name and
password unique for each agency or academy, and this allows
each agency or academy to access TCLEDDS.
Who started TCLEDDS?
This system was initiated by the Texas Commission on Law Enforcement
for exclusive use by all Texas Agencies and Academies for
electronic transfer of data. With this system, TCOLE in
Austin can collect, track, and distribute the most up to date
officer information for the agencies.
When did TCLEDDS start?
The system first became available to Texas law enforcement
agencies in the Summer of 1999.
What does TCLEDDS do?
TCLEDDS collects and tracks law enforcement credentialing
information (around 35,000 records per month) required by
the State of Texas legislature, including an officer's service/employment
history, personal history, training/education history, and
awards history such as licenses and certifications.
How many Texas Agencies use TCLEDDS?
Currently there are over 700 Texas law enforcement agencies
and academies using TCLEDDS to save time and money, and to
increase their agency efficiency and records accuracy.
Who is authorized to use the TCLEDDS system?
Any Texas law enforcement agency or academy, of any size or
location, can sign up for this very economical program. This
system is designed to work for the smaller, rural, and geographically
remote agency as well as for the large metropolitan agencies
and academies. Each agency can sign up annually to be licensed
and authorized to enter and upload data with TCOLE in Austin.
Is the TCLEDDS system secure?
Yes. All connections and access to data are secured by a User
ID and Password
Can individual officers review their own records?
Yes. Individual officers can access their own records under
two scenarios. Licensed officers can purchase their own inexpensive
annual TCLEDDS access license. This access lets them see their
own records and certifications. Agencies subscribing to TCLEDDS
are provided a quantity of user licenses based on their size
as outlined by TCOLE. Often there are many available licenses
individual officers can use to see their records.
Will our Agency need special or additional hardware
to use TCLEDDS?
No special computer hardware or software needs to be purchased
by agencies desiring to use the TCLEDDS system. An Internet-capable
Pentium computer with modem and communications software will
handle transactions for most agencies.
Where are the officer data records stored?
All officer information is stored at the Austin headquarters
of the Texas Commission on Law Enforcement.
Who provides and maintains the TCLEDDS system?
Productivity Center, Inc., of Houston, Texas was selected
by the Texas Commission on Law Enforcement and maintains a
long-term partnership to design, develop, maintain, and serve
as the provider of the TCLEDDS system.
How is the annual fee for access to TCLEDDS determined?
TCLEDDS is priced according to the category assigned to each
agency by TCOLE. The category is based on size of the officer
population of the department. It includes not only sworn peace
officers, but jailers, telecommunications and reserves. Department
are given a set number of user Licenses based on the category
size. An agency does not have to keep active all user licenses
assigned and may add or disable a user at any time. This will
not affect your TCLEDDS price. The annual license is renewed
Does the Texas Law Enforcement Commission recommend
It should be noted that this program is highly recommended
by the Commission and was developed due to the urging of agency
administrators. TCLEDDS is offered as an alternative and it
is not mandatory for agencies to participate. The program
is provided as an efficient, accurate, reliable, and cost
effective option to current hard copy paper processes.